Current Job Structure Overviews in the Unified User Record

Description

This release gives administrators, managers, and end users a complete and reliable view of a user's job assignment by surfacing job structure and custom job data directly from Job Management. Users can clearly see current, past, and future job context within a single, unified user record, with job assignments remaining visible across all timelines.

The release introduces two enhancements. First, dedicated read-only overviews for currently assigned job levels, functions, and custom job OUs, each derived directly from Job Management without duplicating or re-maintaining structure data. Second, each overview is a secured entity within user record templates, with independent hide or view permissions, so access can be granted to one entity—such as the functions overview or a specific custom job OU type—without exposing others. All structure details shown always reflect only the user's current job assignments.

Business Need

Until now, job-related information such as job levels, functions, and custom job OUs was not shown on the job assignments page. While assignments were visible across past, current, and planned timelines, there was no consolidated view explaining which job structures currently apply to a user or how they are derived. Administrators and managers had to drill into individual job assignments within the Job Management workspace and piece together the picture themselves.

This created confusion between historical, current, and planned assignments. HR teams need timeline context, but they also need to know what represents an employee's active organizational setup today without mixing in outdated or future details. By surfacing current job structure as clear, read-only overviews, the release delivers one trusted, governed current state: administrators rely on structure that always reflects current assignments, managers understand change over time while seeing the current role, and end users trust that what they see reflects their actual current job setup.

Key Features

• Surface a user's current job structure directly from Job Management, which remains the single source of truth.
• Provide dedicated read-only overviews for currently assigned job levels, functions, and custom job OUs, each living in its own grid.
• Display the complete job assignment history with effective dating across past, current, and future timelines.
• Secure each overview entity independently within user record templates, with separate hide or view permissions per entity and per custom OU type.
• Show current-state data only, with no historical or planned jobs mixed in and no edits possible from the user record.
• Strengthen user record template governance so that visibility always matches what the template allows, with mobility aligned to template permissions.

Deployment & Considerations

These enhancements are available with the July 2026 release to Cornerstone customers on single architecture. The capability is not enabled by default; administrators activate it on the Feature Activator. Job Management is available in the stage environment with the start of UAT and in production with the release.

This work depends on the Job Management Foundation enhancements currently in Early Adopter; administrators should review the Job Management Foundation Enhancements Early Adopter content for full enablement details. The overviews are read-only by design and reflect current state only—all edits remain in Job Management. There are no new security role permissions with this enhancement; visibility is controlled per role in the user record template, and if a role lacks permission for a given entity, that entire section is hidden and the data is never displayed.